Room Rental Agreement Thank you for your interest in renting from Heritage Music Academy. Please fill this form once you have confirmed with us on room availability. Filling out this form and paying will confirm your room use and holds the spot. Renter InformationName(Required) First Last Email(Required) Organization Name If you are renting on behalf of an organization or group, please provide the name.Address(Required) Street Address Address Line 2 City AlbertaBritish ColumbiaManitobaNew BrunswickNewfoundland and LabradorNorthwest TerritoriesNova ScotiaNunavutOntarioPrince Edward IslandQuebecSaskatchewanYukon Province Postal Code Rental DetailsRental Purpose(Required) Expected number of users(Required)Please enter a number from 1 to 30.This field will not restrict the room type you selected. It is up to the renter to respect the limits.Date(Required) YYYY dash MM dash DD Start Time(Required) Hours : Minutes AM PM AM/PM Your rental begins at the time specified in this form.End Time(Required) Hours : Minutes AM PM AM/PM Your rental ends at the specified time.Total Hours(Required)Minimum time – 1 hour. Lesson room rental has no setup grace time. Group room rental over 2 hours has a aggregate maximum of 30-minute setup/teardown grace time. Your occupancy in the room consistitudes rental time.Room to rent(Required) Group Room (Max capacity: 30) Individual Studio (Max capacity: 4) The capacity is calculated based on room load and includes the renter themselves. Exceeding the number is at the renter’s risk.HiddenHours RequiredPlease enter a number greater than or equal to 1.Outside Business Hours Charge(Required) My rental will fall outside business hours My rental is in business hours Select this if at any point your rental period will fall outside of our operating hours. Typical hours are Mon-Fri 3:30p – 8:00p, Sat-Sun 10a-4p.HiddenTax $ 0.00 CAD Estimated Total (includes 13% HST) We appreciate payment at least 1 week in advance of your rental need to secure your spot. You may remit payment by Interac e-Transfer or in-person when our front desk is open. This should match the conversations with us.Additional Information / RequestsStandard Accepted Use and Disclaimers- PLEASE READ IT ALL(Required) I agree to the information in the policyGeneral Policies The policies govern the use of the Heritage Music Academy (“HMA”) rental space of the renter. The renter is responsible for set-up, take-down and cleaning up immediately after the function. This include the removal of privately owned equipment, and restoring any furniture or equipment that have been moved for the function. The hours specified on the preceding page should include set-up, take-down and clean-up time OUTSIDE of what is included in your rental package. Group room rentals over 2 hours include a courtesy 30-minute set-up and tear-down time in aggregate. If clean-up conditions are not strictly adhered to, or if damage to the building or its contents occurs during the function, the security deposit will be forfeited at the discretion of HMA. The organization renting the facility will also be responsible for any damages in excess of the security deposit and will be charged accordingly. No food (other than beverage in closed container) are allowed any of the rooms. No liquid whatsoever are allowed near any equipment. When the kitchen is used. The renter is responsible for clean-up, including any equipment used. No open flame candles are permitted in the building. Only battery-operated candles are permitted. Any items affixed on the walls of the room must not be removed or altered in any way unless it has been explicitly agreed upon. All exits must be kept free of obstruction. Maximum attendance for all rooms will be observed in the rental agreement and not exceed maximum at any given time. HMA will enforce these limits if needed be to adhere to safely requirements. HMA is not responsible for loss, damage or theft of articles, clothing or equipment belonging to the renter or those attending the function. The renter may be required to carry comprehensive general liability insurance. The insurance shall be carried for the entire period of the agreement and will have the HMA shown as an additional insured to the policy with respect to the rental of the HMA room(s). Rental Disclaimers NSF and Stopped Payments. An administration fee of $25 will be charged against the renter for each cheque that is stopped or for which there are insufficient funds. All costs, charges, and payments are non-refundable. Premise is protected by security system and video surveillance systems. Circumventing these systems (including but not limited to disconnecting or covering cameras) are strictly prohibited. The tuning of the piano may vary. It is the responsibility of the renter to arrange for piano tuning if specific requirements are required. Renter may elect to use the in-house piano technician ($85/tuning) or arrange for a specific technician with the explicit approval of HMA. The piano will be tuned twice yearly. Damage Deposit Acknowledgement(Required) Deposit of $250 on day of event (by cheque or cash) $250 added on top of e-Transfer This deposit is FULLY REFUNDABLE at the end of your rental period after clearing out. If you do not settle your bill overtime or damages were incurred, you will be responsible to pay the actual damage or overage.Signature(Required)By signing, you have read and agree to the terms and conditions of renting space from the school, and that everything supplied is accurate. You acknowledge that the estimated price may change if you exceed the rental time or if changes are needed to accomodate for your time.PhoneThis field is for validation purposes and should be left unchanged.
